Payroll services

Managing payroll can be a complex and time-consuming task for businesses of all sizes. Our payroll services are designed to take the burden off your shoulders, ensuring that your employees are paid accurately and on time, and that your business remains fully compliant with HMRC regulations.

Understanding RTI (Real Time Information)

What is RTI?

Real Time Information (RTI) is the system introduced by HM Revenue & Customs (HMRC) to improve the accuracy of payroll reporting. Under RTI, employers are required to submit payroll data to HMRC each time they pay their employees, rather than once a year as was previously the case. This real-time submission helps HMRC maintain up-to-date records for each employee, ensuring that tax and National Insurance contributions are accurate.

Who Needs to File Payroll to HMRC?

Any UK business that employs staff and pays them must file payroll reports to HMRC. This includes:

  • Limited companies
  • Sole traders and partnerships with employees
  • Charities and non-profit organizations with paid staff

Even if you have only one employee, you are still required to submit payroll information to HMRC under RTI.

When is Payroll Required to Be Filed?

Payroll information must be submitted to HMRC each time you pay your employees. This submission is known as a Full Payment Submission (FPS). The FPS must be sent on or before the day employees are paid, whether it’s weekly, fortnightly, or monthly.

Payroll Filing Deadlines

The key deadlines for payroll filing are:

  • Full Payment Submission (FPS): Must be filed on or before each payday.
  • Employer Payment Summary (EPS): If no payments were made to employees in a particular period, an EPS must be submitted by the 19th of the following month to inform HMRC.

Construction Industry Scheme (CIS) Return Filing

If your business operates in the construction industry and hires subcontractors, you are required to file a monthly CIS return. The CIS return reports payments made to subcontractors and any deductions made from their payments.

Filing Deadline

CIS returns must be submitted to HMRC by the 19th of each month following the tax month in which the payments were made.

CIS Penalties

Late or incorrect CIS returns can lead to penalties starting at £100, with additional fines if the delay continues.

Penalties for Late Payroll Filing

Failing to file payroll information on time can result in penalties from HMRC. These include:

Late FPS Penalty

If the FPS is late, HMRC may impose a penalty based on the number of employees:

  • 1 to 9 employees: £100
  • 10 to 49 employees: £200
  • 50 to 249 employees: £300
  • 250 or more employees: £400

Late Payment Penalty

Click here to add text. If you fail to pay the tax and National Insurance contributions owed to HMRC on time, additional penalties and interest may apply.

Why Choose Our Payroll Services?

Our payroll services ensure that all aspects of your payroll are handled efficiently and in full compliance with UK regulations. We offer:

  • Accurate Payroll Processing: Ensure your employees are paid correctly and on time.
  • RTI Compliance: Timely submission of FPS and EPS to HMRC to avoid penalties.
  • CIS Return Filing: Expert handling of CIS returns to ensure accurate and timely submissions.
  • Ongoing Support: Access to expert advice on payroll-related issues whenever you need it.

Let us manage your payroll so you can focus on growing your business. Contact us today to learn how our payroll services can benefit your company.